Like Quertime on Facebook!

How To: 6 Best Ways and Tools to Backup Gmail Emails

Filed under Email

Is that necessary to backup Gmail messages? Using a service like Gmail means you don’t have a local backup of your email messages like you would if you were using Microsoft Outlook or other desktop clients. It means if there’s any glitch on Google, you could lose everything in your Gmail account. Although Google Gmail is undoubtedly one of the best web-based email services around, it is certainly not infallible!


It would be wise and prudent to have your Gmail backed up just in case your contacts and messages go amiss. Following are some of the best ways and tools to backup your Gmail account, you can choose whichever suits your needs.

How to Backup Gmail Emails with POP
One of the best ways to backup your Gmail is using POP or IMAP. Here’s the simple setup process:-

1. Log in to your Gmail and then click the gear icon in the upper right corner.
2. Select Mail settings
3. Click on “Forwarding and POP/IMAP” tab.
4. Select “Enable POP for all mail” and save the changes.
5. Open the mail client you’ve configured for Gmail, and check for new messages.

Note: Gmail messages are downloaded in batches, so it may take time for everything to appear in your mail client.

How to Backup Gmail Emails via Mozilla Thunderbird Client
There are many desktop clients can be used to connect to your Gmail and download your messages to create a local copy of your mailbox. However to ensure cross platform compatibility, we recommend Mozilla Thunderbird as it offers an easy one-click set up for accessing Gmail.

First, you’ll need to enable POP setting in the Gmail by following the above setup process from step1 to step4.

5. You’ll notice that you can control what Gmail does when your desktop client connects under the “When messages are accessed with POP” setting. Choose “keep Gmail’s copy in the Inbox” since we’re just using POP for backup purposes.

6. Save the changes.

7. Now run the Thunderbird, enter your username (the bit before in your e-mail address) and Google password. Thunderbird will begin downloading your e-mail, creating a local backup.

Tip: Remember to open Thunderbird periodically so that your mail gets backed up.

Backup Gmail Messages using Gmail Backup
Gmail Backup is a migration tool for Gmail service from Google. You can backup and restore your emails on any email account from Google. The program is very simple. You have to fill in information only on one screen: login, password, and destination directory.

Backup Gmail Messages using Gmail Keeper
Gmail Keeper is a One-click lightweight Gmail backup and restore tool specifically designed for Gmail and Google Apps email users. It is very easy to backup and restore Gmail without losing labels. This Gmail backup software is for Windows only. But it runs in Wine for Linux.

Backup Gmail Messages via Getmail
Getmail is a simple mail retrieval agent, implemented in Python. It can retrieve and backup mails from your Gmail account. It works on both OSX and Windows as long as you have Cygwin installed. Check out to learn how to install, setup and run the program.

Backup Gmail Messages via Fetchmail
Fetchmail is yet another open source software utility you can use to backup your Gmail account. However it’s quite difficult as you’ll need to tinker with the command line. Have a read through the Fetchmail documentation to see how you need to set things up. You can also check out some useful Fetchmail tutorials here.

Backup Gmail Emails using Backupify
Backupify is a web-based service that provides secure online backup and local download for web applications including Gmail, Contacts, Calendar, Google Apps, Facebook, Twitter and more. All you have to do is login credentials of the sites you want backed up and Backupify takes care of the rest.

Author: Jules, Quertime Editorial

Founder of Connect with him on Facebook, follow him on Twitter or circle him on Google+.

Tags: , , , , , ,

Comments are closed.