Top 58 Best Online Tools to Manage Your Virtual Teams

Posted on August 18th, 2024 by Quertime Team in Web Tools

Managing virtual teams has become essential in today’s digital landscape, where remote work is increasingly common. To ensure seamless collaboration and productivity, organizations need the right online tools. This article highlights the top 58 best online tools for managing virtual teams, covering a range of needs from project management and real-time communication to document storage and time tracking.

By exploring these tools, you’ll gain insights into how they can enhance your team’s efficiency, foster better collaboration, and streamline workflows. Whether you’re overseeing a small group or a large remote workforce, this guide will help you choose the best tools for success.

Project Management

1. Basecamp

Basecamp is a comprehensive project management tool designed to simplify team collaboration. It offers features such as to-do lists, file sharing, message boards, and scheduling. Basecamp is ideal for remote teams, enabling them to stay organized and on track with tasks. Its user-friendly interface makes it easy for team members to access project updates, communicate, and manage workloads efficiently, ensuring projects are completed on time and within scope.

2. Trello

Trello is a visual project management tool that uses boards, lists, and cards to help teams organize tasks and collaborate effectively. Each card represents a task that can be moved across different lists, making it easy to track progress. Trello integrates with various apps and tools, allowing teams to customize workflows. It’s perfect for both simple and complex projects, providing a clear overview of tasks, deadlines, and team responsibilities.

3. MS project

Microsoft Project is a robust project management software that offers tools for planning, scheduling, resource allocation, and tracking project progress. It supports Gantt charts, task assignments, and budget management, making it suitable for complex projects. MS Project integrates seamlessly with other Microsoft 365 tools, enabling teams to collaborate and share data easily. It’s ideal for project managers needing detailed control over every aspect of their projects.

4. Proofhub

Proofhub is an all-in-one project management tool that helps teams plan, collaborate, and deliver projects on time. It offers features like task management, time tracking, file sharing, and discussion boards. Proofhub’s intuitive interface allows teams to streamline workflows and manage projects efficiently. It’s particularly useful for remote teams, offering comprehensive project visibility and facilitating collaboration through real-time updates and discussions.

5. Asana

Asana is a versatile project management platform that helps teams organize work, set priorities, and track progress. With features like task assignments, project timelines, and customizable workflows, Asana enhances team collaboration and ensures that deadlines are met. It’s highly flexible, supporting various project management methodologies, and integrates with many other tools. Asana is ideal for teams looking to manage complex projects with ease.

6. Jira

Jira is a powerful project management tool primarily used for agile software development. It offers features like issue tracking, sprint planning, and real-time reporting. Jira’s customizable workflows and integration with other development tools make it an essential platform for software teams. It helps teams plan, track, and release software efficiently, providing a detailed overview of project status and facilitating collaboration among developers.

7. Monday.com

Monday.com is a work operating system that simplifies project management and team collaboration. It offers customizable workflows, task assignments, time tracking, and reporting tools. Monday.com’s visual interface allows teams to easily manage projects and resources, providing real-time updates on progress. It integrates with various apps, making it a flexible tool for managing projects across different industries and ensuring smooth communication and workflow management.

8. Adobe Workfront

Adobe Workfront is a project management platform designed for enterprise teams. It offers tools for task management, resource planning, and reporting, enabling teams to deliver projects on time and within budget. Workfront integrates with Adobe’s creative tools, making it a powerful solution for marketing and creative teams. It provides a centralized hub for managing complex workflows, ensuring that all team members are aligned and projects are executed efficiently.

9. Redbooth

Redbooth is a task and project management platform that offers collaborative workspaces, Gantt charts, and time tracking. It’s designed to help teams streamline their workflows and improve productivity. Redbooth integrates with popular tools like Slack and Google Drive, enabling seamless collaboration. It’s suitable for teams of all sizes, providing a clear overview of project progress and helping teams stay on track with deadlines and deliverables.

10. ClickUp

ClickUp is an all-in-one project management tool that offers features like task management, time tracking, goal setting, and reporting. Its customizable interface allows teams to create workflows that fit their specific needs. ClickUp integrates with various tools and supports multiple views, including lists, boards, and Gantt charts, making it a versatile solution for managing projects of any size and complexity.

11. Ganttic

Ganttic is a resource planning and project management tool that specializes in visual resource scheduling. It offers Gantt charts, drag-and-drop scheduling, and real-time collaboration features. Ganttic helps teams optimize resource allocation, ensuring that projects are delivered on time and within budget. It’s ideal for organizations that need to manage multiple projects and resources simultaneously, providing a clear overview of workload and capacity.

12. Teamwork

Teamwork is a project management platform designed to help teams plan, collaborate, and deliver work efficiently. It offers tools for task management, time tracking, and project reporting. Teamwork’s user-friendly interface and robust features make it suitable for teams of all sizes. It integrates with various apps, enabling seamless collaboration and communication. Teamwork is particularly useful for agencies and teams managing client work and complex projects.

13. Apollo

Apollo is a project management and CRM tool that combines task management, time tracking, and communication features. It offers a clear overview of project progress and client interactions, helping teams stay organized and meet deadlines. Apollo’s integration with email and calendars ensures that all project-related communications are in one place, making it easier to manage client relationships and deliver projects efficiently.

Real Time Collaboration, Feedback and Co-Editing

14. Slack

Slack is a real-time communication platform that enables teams to collaborate and share information instantly. It offers channels for team discussions, direct messaging, file sharing, and integration with various apps. Slack’s search functionality and customizable notifications help teams stay organized and focused. It’s ideal for remote teams, facilitating quick communication and decision-making, and enhancing collaboration across different time zones and locations.

15. Google Docs

Google Docs is an online word processor that allows multiple users to collaborate on documents in real time. It offers features like comment threads, revision history, and document sharing, making it easy for teams to work together on projects. Google Docs integrates seamlessly with other Google Workspace apps, providing a collaborative environment where teams can create, edit, and review documents simultaneously, regardless of location.

16. MS Office Online

Microsoft Office Online provides web-based versions of Word, Excel, PowerPoint, and other Office applications, allowing teams to collaborate in real time. It offers tools for co-editing documents, tracking changes, and sharing files securely. Office Online integrates with Microsoft 365, providing access to a wide range of productivity tools. It’s ideal for teams that need to collaborate on documents and presentations, offering the familiarity of the Office suite in a cloud-based environment.

17. Canvas Planner

Canvas Planner is a digital collaboration tool designed to help teams plan, organize, and execute projects visually. It offers features like task management, note-taking, and real-time collaboration. Canvas Planner’s drag-and-drop interface makes it easy for teams to create and share project plans, timelines, and to-do lists. It’s suitable for teams looking to improve collaboration and project visibility, providing a clear overview of tasks and deadlines.

18. eXo Platform

eXo Platform is a digital workplace solution that combines collaboration, knowledge management, and social networking features. It offers tools for document sharing, real-time messaging, and project management. eXo Platform’s customizable interface allows teams to create a collaborative environment tailored to their needs. It’s ideal for organizations looking to enhance communication and collaboration among remote and distributed teams.

19. Conceptboard

Conceptboard is a collaborative online whiteboard designed for team brainstorming, project planning, and real-time feedback. It offers tools for visual collaboration, including sticky notes, drawings, and comments. Conceptboard integrates with various project management tools, making it easy to incorporate feedback into workflows. It’s ideal for remote teams that need a visual platform for ideation and collaboration, providing a space for creative problem-solving and project planning.

20. Scribblar

Scribblar is an online collaborative whiteboard and brainstorming tool that offers real-time drawing, text, and audio features. It’s designed for educational purposes, team meetings, and creative sessions. Scribblar allows multiple users to collaborate on a single board, making it easy to share ideas and feedback. It’s suitable for remote teams and educators looking for a simple, interactive platform to facilitate collaboration and communication.

21. GoVisually

GoVisually is an online proofing and collaboration tool designed for creative teams. It offers features like real-time feedback, markup tools, and version control, making it easy for teams to review and approve designs. GoVisually supports various file formats, allowing users to collaborate on visual projects seamlessly. It’s ideal for marketing, design, and creative teams that need a streamlined process for gathering feedback and finalizing projects.

22. Invision

InVision is a digital product design platform that offers tools for prototyping, collaboration, and design feedback. It allows teams to create interactive prototypes, share designs, and gather feedback in real time. InVision’s integration with design tools like Sketch and Adobe XD makes it a powerful solution for design teams. It’s ideal for organizations looking to streamline their design process, enhance collaboration, and improve product quality.

23. Hiver

Hiver is an email collaboration tool that turns Gmail into a helpdesk. It offers features like shared inboxes, task assignments, and real-time collaboration, making it easy for teams to manage customer support and internal communication. Hiver integrates seamlessly with Gmail, allowing teams to collaborate on emails without leaving their inboxes. It’s ideal for customer support teams and businesses looking to improve email management and collaboration.

24. zipBoard

zipBoard is a visual feedback and bug-tracking tool designed for web development and design teams. It allows users to leave comments, annotations, and feedback directly on web pages or designs. zipBoard offers real-time collaboration, making it easy for teams to gather input and track issues throughout the development process. It’s suitable for remote teams working on web projects, providing a centralized platform for feedback and project management.

Document Storage and File Sharing

25. Google Drive

Google Drive offers a cloud-based platform for storing, sharing, and collaborating on documents. It integrates seamlessly with Google Workspace, allowing teams to create and edit documents, spreadsheets, and presentations in real-time. With 15GB of free storage and robust security features, Google Drive is ideal for managing files across virtual teams, ensuring easy access and version control from any device.

26. Dropbox

Dropbox is a reliable file storage and sharing solution, known for its ease of use and robust synchronization capabilities. Teams can store, access, and share files securely, with features like file versioning and seamless integration with third-party apps. Dropbox’s collaboration tools, such as shared folders and comments, enhance teamwork by enabling real-time feedback and updates.

27. Box

Box provides a secure, cloud-based platform for file storage, sharing, and collaboration, tailored for businesses. It offers advanced security features, including encryption and compliance with industry standards, making it suitable for handling sensitive data. Box integrates with various productivity tools and supports real-time collaboration, allowing virtual teams to work efficiently from anywhere.

28. SharePoint

SharePoint by Microsoft is a versatile platform for document management and collaboration, ideal for large organizations. It allows teams to store, organize, and share files within a secure environment. SharePoint’s integration with Microsoft 365 enables seamless collaboration on documents, while its customizable sites help teams manage projects and workflows effectively.

29. Onehub

Onehub offers a secure, cloud-based platform for file sharing and collaboration, designed for businesses of all sizes. It features granular permissions, audit trails, and customizable branding, making it ideal for managing and sharing sensitive information. Onehub’s intuitive interface and robust security measures help virtual teams collaborate effectively while maintaining control over their data.

Video Conferencing

30. Zoom

Zoom is a leading video conferencing platform known for its user-friendly interface and high-quality video and audio. It supports large meetings, webinars, and screen sharing, making it ideal for virtual teams. Zoom’s features, such as breakout rooms and recording capabilities, enhance collaboration and communication, allowing teams to stay connected and productive.

31. Skype

Skype is a widely used communication tool that offers video conferencing, voice calls, and instant messaging. It’s ideal for virtual teams seeking a reliable platform for both small and large meetings. Skype’s screen sharing and file transfer features, along with its global reach, make it a versatile choice for remote collaboration.

32. GoTo Meeting

GoTo Meeting is a robust video conferencing tool designed for business meetings and webinars. It offers features like screen sharing, recording, and integration with other productivity tools. GoTo Meeting’s reliability and ease of use make it a preferred choice for virtual teams looking to conduct secure and effective online meetings.

33. GlobalMeet

GlobalMeet provides a comprehensive video conferencing solution with HD video, screen sharing, and recording capabilities. It’s designed for seamless virtual meetings, offering an intuitive interface and reliable performance. GlobalMeet’s integration with various collaboration tools and its focus on security make it suitable for businesses of all sizes.

Presentation Software

34. WebEx

WebEx by Cisco offers a comprehensive suite of video conferencing and presentation tools. It enables teams to create engaging presentations, share content, and collaborate in real-time. With features like whiteboarding, screen sharing, and meeting recordings, WebEx is ideal for virtual teams looking to enhance their presentations and communication.

35. JoinMe

JoinMe is a straightforward online meeting and presentation tool that allows users to share their screen, present documents, and collaborate with team members. Its simplicity and ease of use make it a popular choice for virtual teams needing a quick and efficient way to host presentations and meetings.

36. Intermedia AnyMeeting

Intermedia AnyMeeting is a video conferencing and webinar platform that supports HD video, screen sharing, and interactive presentations. It offers robust security features and integrates with various business tools, making it an ideal choice for virtual teams looking to deliver professional presentations and webinars.

37. Prezi

Prezi is a dynamic presentation software that allows users to create visually engaging and interactive presentations. Unlike traditional slide-based tools, Prezi offers a zoomable canvas that enables users to present ideas in a non-linear format. It’s perfect for virtual teams looking to create memorable and impactful presentations.

Remote Employee Communication

38. Teamviewer

TeamViewer is a remote access and communication tool that allows virtual teams to connect and collaborate from anywhere. It offers features like screen sharing, remote control, and file transfer, making it ideal for technical support, training, and collaboration. TeamViewer’s secure and reliable platform ensures smooth communication across global teams.

39. Connecteam

Connecteam is an all-in-one employee communication and management app designed for deskless workers. It offers features like real-time chat, task management, and employee scheduling, making it ideal for virtual teams. Connecteam’s intuitive interface and customizable features help businesses streamline communication and enhance team collaboration.

40. Rocket.Chat

Rocket.Chat is an open-source team communication platform that provides secure messaging, video conferencing, and file sharing. It’s highly customizable and integrates with various tools, making it suitable for virtual teams seeking a flexible and private communication solution. Rocket.Chat’s focus on security and data privacy makes it a preferred choice for businesses.

41. Mattermost

Mattermost is an open-source collaboration platform designed for secure team communication. It offers features like messaging, file sharing, and integrations with other tools, making it ideal for virtual teams. Mattermost’s customizable and scalable platform ensures effective communication while maintaining data privacy and security.

42. Troop Messenger

Troop Messenger is a team communication tool that offers messaging, voice and video calls, and file sharing. It’s designed for businesses of all sizes, providing a secure and user-friendly platform for virtual teams. Troop Messenger’s features, such as self-hosting and chat backup, make it a reliable choice for remote collaboration.

Time Tracking and Calendar Tools

43. Time Doctor

Time Doctor is a time tracking and productivity tool designed to help virtual teams monitor their work hours and improve efficiency. It offers features like time tracking, project management, and detailed reporting, making it ideal for remote teams looking to manage their time effectively and boost productivity.

44. Google calendar

Google Calendar is a versatile scheduling tool that helps virtual teams manage their time and appointments. It offers features like event reminders, shared calendars, and integration with other Google Workspace tools. Google Calendar’s simplicity and accessibility make it a popular choice for coordinating schedules across distributed teams.

45. Calendly

Calendly is an online scheduling tool that simplifies appointment booking for virtual teams. It allows users to set their availability and share scheduling links, eliminating the back-and-forth of finding a suitable meeting time. Calendly’s integration with various calendar apps makes it a convenient tool for managing appointments and meetings.

46. Time and Date

Time and Date offers a suite of online tools for managing time zones, calendars, and meeting schedules. It’s particularly useful for virtual teams working across different time zones, providing features like world clocks, countdowns, and customizable calendars. Time and Date’s tools help teams coordinate effectively, regardless of location.

47. TimeCamp

TimeCamp is a time tracking and project management tool designed to help virtual teams monitor work hours and productivity. It offers features like automatic time tracking, invoicing, and detailed reports, making it ideal for remote teams. TimeCamp’s integration with various project management tools enhances its functionality and ease of use.

Personnel Management

48. PrismHR

PrismHR provides a comprehensive human resources management platform designed for small and mid-sized businesses. It offers features like payroll, benefits administration, and talent management, making it ideal for managing remote teams. PrismHR’s cloud-based platform ensures seamless HR operations, helping businesses streamline their personnel management processes.

49. CuteHR

CuteHR is an all-in-one HR software designed to manage employee data, attendance, and performance. It offers features like time tracking, leave management, and employee engagement tools, making it suitable for virtual teams. CuteHR’s user-friendly interface and customizable features help businesses efficiently manage their workforce.

50. Kickidler

Kickidler is an employee monitoring and productivity tool designed for businesses managing remote teams. It offers features like screen recording, time tracking, and performance analysis, helping employers monitor and improve productivity. Kickidler’s detailed reports and real-time monitoring capabilities make it a valuable tool for managing virtual teams.

Social Networking and Games

51. Jive

Jive is a social networking and collaboration platform designed for businesses. It offers features like forums, blogs, and activity streams, enabling teams to share knowledge and collaborate effectively. Jive’s focus on community building and knowledge sharing makes it an ideal tool for enhancing communication and engagement within virtual teams.

52. Chatter

Chatter by Salesforce is a social networking tool designed for business collaboration. It allows teams to share files, updates, and ideas in real-time, fostering communication and innovation. Chatter’s integration with Salesforce and other business tools makes it a powerful platform for connecting virtual teams and streamlining workflows.

53. Happeo

Happeo is an intranet and collaboration platform designed to connect teams and streamline communication. It offers features like social networking, document sharing, and integration with various business tools. Happeo’s focus on user engagement and collaboration makes it ideal for virtual teams looking to stay connected and productive.

Team Building

54. QuizBreaker

QuizBreaker is a team-building tool designed to improve team cohesion and engagement through fun quizzes. It allows teams to create and share quizzes that reveal interesting facts about each member, fostering a sense of camaraderie. QuizBreaker’s simplicity and focus on team bonding make it a valuable tool for remote teams.

55. Water Cooler Trivia

Water Cooler Trivia is a team-building tool that offers weekly trivia games designed to bring teams together. It allows teams to compete in fun, customizable quizzes, helping to break the ice and build stronger relationships. Water Cooler Trivia’s focus on entertainment and engagement makes it a great tool for remote teams.

Marketing Reporting Dashboard

56. DashThis

DashThis simplifies marketing reporting with an intuitive dashboard that aggregates data from multiple sources. It provides easy-to-understand visual reports, allowing teams to monitor campaign performance and key metrics in real-time. DashThis supports various integrations, automating data collection and enabling customized reports that can be shared with stakeholders. This tool is ideal for remote marketing teams needing a streamlined solution to stay on top of analytics and make data-driven decisions quickly.

Learning and Development

57. MindScroll LMS

MindScroll LMS is a cloud-based Learning Management System designed to facilitate corporate training and development. It offers a comprehensive platform for creating, delivering, and tracking e-learning content. With features like course authoring, assessments, certifications, and analytics, MindScroll LMS helps remote teams enhance their skills and knowledge efficiently. The tool’s scalability and ease of use make it suitable for organizations of all sizes, ensuring consistent and effective learning experiences.

Internal Knowledge Management

58. Kipwise

Kipwise is a collaborative knowledge management tool that empowers teams to organize and access information seamlessly. It integrates with popular communication tools like Slack and Google Drive, making it easy to capture and share knowledge across remote teams. Kipwise’s smart search and knowledge verification features ensure that teams have up-to-date information at their fingertips, promoting efficient workflows and informed decision-making. This tool is essential for maintaining a unified knowledge base in a virtual team environment.